There are a number of steps that CSS recommends that faculty undertake when clearing copyright and seeking permission to use copyrighted works. It is advised that faculty follow these steps to clear copyright and get permission:
Copyright consideration should begin as soon as you begin building your course. There are a number of pedagogy questions you should consider as you are designing your course. These questions include the following:
In the event that you need to request permission to use a copyrighted work, you will first need to track down the copyright holder.
In the event that you need to request permission to use a copyrighted work, you must request permission from the copyright holder. This permission should be requested in writing and should include key pieces of information to make the process easier for you and the copyright holder. Your copyright letter should include the following pieces of information:
Although email is okay for permission, your letter will provide more legal protection if you have a written signature from the copyright holder.
If you send a letter, it is suggested that you send two copies – one to send back to you with the signature of the copyright holder and one for the copyright holder’s records. Also, you might want to include a return envelope fully addressed and stamped.
Keep the letter in your files for a minimum of 3-5 years. The statute of limitations for civil proceedings for copyright is three years. For criminal proceedings, it is 5 years. (Section 507, US Copyright Law)